Career Opportunities
Executive Secretary
Date Posted: 10/31/2023
Salary: Salary: $71,000 +/-, DOQ
Exemption: Exempt
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Download Executive Secretary Job Description
How To Apply
Submit résumé, cover letter, and a DU-COMM application, via email, to: HR@ducomm.org, or in person. Applications are available at www.ducomm.org, or at 420 N. County Farm Road, Wheaton, IL 60187 and will be accepted until November 17, 2023, or until the position is filled. Resumes alone will not be accepted. All items (resume, cover letter, completed application) must be submitted to be considered for the position.
Application Deadline
Applications will be accepted until November 17, 2023 or until position is filled.
Position Summary
The Executive Secretary performs confidential administrative and secretarial duties for DU-COMM Department Heads.
Essential Job Functions
The primary responsibility of the Executive Secretary is to perform clerical-based work and assist in maintaining agency records. Essential functions include, but not limited to prepare meeting agendas, packets, and minutes for distribution; proof, format, and publish agency policies; prepare agency rooms for meetings; process Freedom of Information (FOIA) requests and internal records requests; photocopy projects; and paperwork/records compliance.
Additionally, a successful candidate must be able to communicate professionally via phone and email with DU-COMM staff and member agencies.
Qualifications
• Applicants must be able to pass the applicant testing, full police background investigation, psychological exam and drug/hearing/vision screenings
• Must be at least 18 years of age.
• Typing speed of 35 words per minute.
• Must possess a valid driver’s license.
Education/Experience Required
• Two (2) years of experience in office management, executive secretarial duties, including proofreading documents for spelling, grammar, and punctuation.
• A high school diploma or equivalent is required.
• Must be of strong moral and ethical character.
• Strong analytical and logical problem-solving skills.
• Proficient in the English language including the proper usage, spelling, punctuation, and grammar.
• Strong interpersonal skills include the ability to work one-on-one, in a group environment, and public speaking.
• Applicants must be proficient in Microsoft Office, including: Word, Outlook, Excel, and PowerPoint
Beneficial Qualifications:
• Post secondary degree in business, finance, or related field.
• Two (2) years of experience as an Executive Secretary with some finance responsibilities.
• Previous experience in a municipal or public safety environment.
• Advanced Microsoft Word and Excel spreadsheet skills.
• Public meetings (including the Illinois Open Meetings Act and Roberts Rules of Order).
• Foreign language skills in Spanish or other desired languages.
• Computer/data entry experience.
Physical Requirements
Works in office environment. Little physical strength and/or endurance required. Position is physically comfortable. Occasionally, job may require physical exertion such as lifting, stooping, reaching, walking, etc.
We are an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, color, gender, age, national origin or disability.